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The Maintenance Cliff

USPTO examiners are folding 30% more on response than they did in 2019. The fleet maintenance rate — the share of response rounds where the examiner held the refusal — collapsed from 44% in 2018–2020 to 31% in 2023–2025, while refusal rates stayed flat. Examiners aren't refusing less; they're folding faster on response.

May 28, 20266 min readPost-2007 record · Public USPTO records
Fleet maintenance rate by year, 2018 to 2025USPTO examiner fleet maintenance rate fell from 44.3% in 2018 to 30.6% in 2025. The steepest drop, 5.4 percentage points, came between 2021 (39.7%) and 2022 (34.3%), aligning with the Trademark Modernization Act effective December 18, 2021.0%10%20%30%40%50%20182019202020212022202320242025TMA effective Dec 18, 2021−5.4ppTHE CLIFF44.3%30.6%
Fleet maintenance rate — share of response rounds where the examiner held the refusal — by year. Source: CrystalMark, public USPTO records, post-2007 data.
USPTO examiner fleet maintenance rate by year, 2018 to 2025.
YearMaintenance rate
201844.3%
201943.1%
202042.7%
202139.7%
202234.3%
202331.3%
202431.7%
202530.6%

In one sentence: the cliff is real, it has been validated against every data-artifact explanation we could find, and it changes prosecution strategy.

§ 1 · Two drivers, one effect

Neither explanation works alone. Together they're complete.

Two forces arrived at examination in the same window, and each fits a different part of the signature in the data — the statute explains the timing, the volume surge explains the persistence.

Driver 1 · Statute

The Trademark Modernization Act

The TMA took effect December 18, 2021 — the exact start of the cliff. It added post-publication remedies (expungement and reexamination) and shortened response deadlines. An examiner can now concede a borderline §2(d) call on response knowing the register stays defensible: a bad mark that slips through can still be challenged after publication. The downside of relenting got cheaper, so examiners relent more.

Driver 2 · Capacity

The COVID-recovery filing surge

The pandemic e-commerce filing boom hit examination in 2022 — a +43% YoY jump in applications touched — while USPTO hiring lagged. Per-examiner workload climbed from 559 apps in 2021 to 1,008 by 2025. Under that load, the long non-final back-and-forth that sustains a marginal refusal becomes a luxury. Concise concessions clear the docket; protracted fights do not.

Applications per examiner per year, 2019 to 2025Applications handled per examiner declined slightly from 620 in 2019 to 559 in 2021, then jumped 34% to 747 in 2022 and continued rising to 1,008 by 2025 as filing volume outpaced examiner hiring.02505007501,0006202019586202055920217472022858202396920241,0082025+34% YoY
Applications touched per active examiner, per year. Source: CrystalMark, public USPTO records.
Applications per examiner per year, 2019 to 2025.
YearApps per examiner
2019620
2020586
2021559
2022747
2023858
2024969
20251,008

§ 2 · It's not a data artifact

Four ways this could be noise. Each one, ruled out.

The refusal rate held flat at roughly 40% across every year in the window. Examiners kept refusing at the same clip — only the share they held on response moved. That rules out a change in applicant quality and points straight at examiner behavior. Here are the artifact explanations we tested and discarded.

  1. Hypothesis 01

    It's just COVID.

    Ruled out

    The timing rules this out on its own. If pandemic disruption drove the drop, the cliff would land in 2020–2021. Instead, examiner behavior in 2020–2021 was nearly identical to 2018–2019; the break is 2021→2022. COVID is the volume driver, but it can't carry the timing alone — the TMA boundary does.

  2. Hypothesis 02

    Missing event codes.

    Ruled out

    We audited the full bulk-XML event-code catalog. No new concession or withdrawal code appears starting in 2022 that would mechanically inflate the measured concession rate. The signal isn't an artifact of a code we started counting.

  3. Hypothesis 03

    A pipeline bug.

    Ruled out

    A 1,000-case TSDR sample was hand-checked against the classifier output; no maintained-vs-withdrawn misclassification clusters in 2022. Every known stats-pipeline bug was fixed and the years recomputed — the cliff survives each pass.

  4. Hypothesis 04

    The fleet changed, not the behavior.

    Ruled out

    A same-cohort analysis on 601 examiners who were active across the whole window shows their individualmaintenance averages fell too. This isn't lenient new hires diluting a fixed fleet — the same examiners are folding more than they used to.

§ 3 · What this means for your prosecution

Three things to do differently.

  1. Borderline arguments are worth making.

    A §2(d) response that would have lost in 2019 has materially better odds today. The fleet is conceding on the margin it used to hold. If the argument is reasonable, file it — don't pre-concede to an abandonment.

  2. Concise responses outperform.

    Examiners have nearly twice the docket they carried in 2021. A tight, focused response that makes the concession easy beats a sprawling one that demands a close read the examiner doesn't have time for.

  3. Post-publication remedies now shape the OA.

    Refusals you might have lost in 2019 are getting through, in part because the examiner knows expungement and reexamination backstop the register. Factor that shift into fight-or-abandon calculus — the examiner already has.

The math, in full

See exactly how the maintenance rate is computed.

Every number here comes from public USPTO records. The formula, the sample-size gates, and the known coverage caveats are documented in plain English.

See how this number is computed

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